5.0 Has Arrived!

Well, version 5.0 has finally been released. Many of the changes for this version involve making the programs more date sensitive, and many more changes have been made to make the programs more uniform across the different modules. There are new reports in Payroll that everyone will find very helpful. We hope these changes make your job easier.
 
 

New Install...

Now the Update can be downloaded from our server. The address will be supplied upon request. We will send the update on disk, by request only, for those that do not have access to the Internet. The install procedure has been made simpler and can be found at the end of this newsletter. Additional information can be found on our web site located at www.tutsoftware.com/upgrades.html.

Y2K…

The major change in this release is the reformatting of the dates in conjunction with the new millennium. Dates have been expanded to four digits wherever it was possible. However, there are places that, due to the amount of information supplied on each line, only use 2 digits. In these cases the dates were supplied in four digit length but then reformatted to drop the first two digits.

Inquiries & Batch Look-up…

In most of the modules the inquiries and batch look-ups have been modified to be date sensitive. A good example is in the payroll module in Employee Maintenance. When you performing inquiry on an employee to gather pay information, the [F10] option to change the date is available. This way pay information can be accessed by date without having to return to the menu to change the PR Date. When using F10, the PR Date that was set at the menu will not be changed, just the date for that inquiry.

Inquiries & Batch Look-up (cont.)

Batch look-ups have been changed to use the select frame similar to the Job Selection frame in the Job Cost Audit Report. When performing an update reprint, the program displays the batches for the previous six months from the application date. The date can be changed using [F10] for batches that do not fall in the six month window. Highlight the batch(es), press enter to select, then [F4] to exit out of the select frame. The selected batches will be printed. It is now possible to look up batches in all modules now for the purpose of update reprints.

In some inquiries the data retrieved also has been limited to six months from the date. When performing these inquiries or batch look-ups the dates are displayed in the top message line at the bottom of the screen.

NOTE: There have been some menu changes, so pay close attention to where you are.
 
 

PAYROLL

· Check Void is now an option on the Payroll Data Entry Menu. It is no longer available in the normal pay entry modules. Tax calc and payroll update must be performed for void to complete.

· Pre Check Register now displays pay totals by pay type, job, local, workman's comp., taxkey, or a combination of job/local, job/workers comp, or job/tax key. The options are given twice for two separate pay total sections at the end of the report.

· Printing & Updates Menu has been changed to allow a little more room. Some of the reports that were displayed here now appear under a new menu option called Additional PR Reports. Also time sheets can now be printed from this menu for easier access.

· Print Payroll Checks has had a little change in that when you begin to print the additional choices that follow have changed from Reprint-Stub, OK-Alignment, and Abort-Checks to Reprint, OK, and Abort. The functions are still the same and are explained at the bottom of the frame.

· Check Register has an additional option for New-1-Liner register that gives a more detailed company breakdown of the pay.

· PR Update Reprints has changed looks but still performs the same functions. The choices have been put on one screen. Read the selection legend for more help.

· Employee Listing Reports formerly known as Employee Listing located under Payroll Master Listings has many of the same functions except for New Hires. New Hires now produces a Social Security Verification report at the end of the program. The report is formatted for SSA guidelines.

· Employee Earnings Reports is a new option under Payroll Master Listings that contains some great reports. The reports were designed to provide varying degrees of information on one employee to the whole company. These reports contain the same pay totals as in the Pre Check Register. Detail breakdowns are given in the XLn-Ck-Reg.
 
 

AP

· Vendor Maintenance now has vendor active that is set in the master file. Once a vendor is set to inactive it will not be displayed in the list unless the TAB key is pressed three times. This selects the All Index the same as in employee maintenance.

· Invoice Entry has some new improved features. An invoice can be modified by choosing the Adjust(Modify) option on the strip menu. The Post Date along with the other dates, Pay-Cycle, and Ref’s can be changed.

· Check Processing Menu has undergone some changes. The Computer check process is still the same, but Manual Checks are now contained under this menu, along with Check Void / Date Change.

· Selection Register now gives a total number of checks that will be printed at the bottom of the report, and also on the screen at the completion of the program. It also notifies of negative check amounts, and lost discounts.

· Check Void / Date Change is used to change the Post Date / Check Date along with the option to void the check. This is one of those areas where the look-up gives a six-month window so you do have to know the approximate date.

AP Cont.

· Vendor Master List now offers an option for a Vendor address list, no other details are given.

· Periodic Check Register changed to allow more options for the Invoice — Inv-Detail, Detail-GL, Summary-GL, and Count-Inv. Inv-Detail and Count-Inv are the same as the original Detail and Summary options. Detail-GL provides each invoice’s distribution to the GL accounts. Summary-GL gives a one line summary for each applied GL account.
 
 

JOB COST

· Job Maintenance inquiry has become totally date driven. The date on the screen is the date used for JTD information. Again this date can be changed with[F10], but the results will be computed everytime. When performing inquiries on Labor and Burden the payroll batch look-up is broken down into one entry per PR batch that had activity for the job. The entry consists of the date, batch number, number of employees that received pay for that job, regular and overtime hours, total amount paid, and the types that contributed to the amount i.e. L for labor, O for overhead and so on. A further inquiry displays a breakdown by craft level, and one more level down shows the employees paid for that craft.

· Reports have stayed the same for the most part. There is a Customized Report Menu that contains the Pallet Report and two Billing Analysis type spread sheets that may be useful to you.
 
 

AR

· One of the biggest change in the AR module is the ability to Adjust(modify) bills from E to P or the other way around. Retention can be changed on bills with an outstanding balance, along with the dates associated with the bill.

· Application For Payment (AIA) is the other big change. The AIA program is relatively simple to run as long as you follow the prompts. The program conforms to the guidelines of filling out a G702 or G703 AIA application. The program is still relatively new so there is room for some changes.
 
 

System Options Review

Let's review the system options and their effect on how TUT works. To change these system options, select the System Utilities option from the main menu. Then choose System Setup/Maintenance. Then enter the Options Menu, and Options Maint. Highlight the option you want to change, and press [Enter].
 

1099-MIN "Minimum 1099 Vendor Activity" - the minimum amount that a vendor purchases to receive a 1099 - currently $600.00.

AIAMATDS "Display Materials Stored in Appl-Detail" – whether materials stored amount is displayed on the Application Detail frame.

AIAMATRL "Roll Materials Stored Amt Forward in Appl-Detail" – whether the dollar amount from previous month is brought forward when new application is started.

APCKDEL "Allow Manual Check Delete" - whether or not computer and manual checks can be deleted/voided from the AP Date Rig program.

APCKSIG1 "Ap Check Signature Font" – Sets the font size for the signature on AP checks.

APCKSIG2 "AP Check Signature Letter" – Allows signature on AP checks.

APCKSIG3 "AP Check Reset Font" – Resets font size.

APCKTYPE "Check Type (W=132col, N=80col)" - there are two AP computer check formats. Any new checks should be N (narrow) format.

APINAJI "Init Fld in Inv-Adj, Inv-Dte=1" – determines, in AP Invoice, when selecting to Adjust(modify) an invoice, which line the adjustment begins on. 1 = Invoice-Dte, 2 = Due-Dte, 3 = Pst-Dte, 4 = Discount-Dte, 5 = Discount-Amt, 6 = Retention, 7 = Pay-Cycle, 8 = Ref.

APINLN2 "AP-Memo 2^nd line initial set" – determines, in AP Invoice, whether the 2^nd ref memo is used.

APLOOKUP "Vend. Lookup Order (VnNo/Name)" - whether or not the [F5] lookup of vendors should be in vendor name order or vendor number order.

APPSTDTE "Change Post Date" – determines whether user can change the Invoice post date when selecting Adjust.

APSTDDUE "Neg. Std. Due (Y=ThsMth,N=Nxt)" - using a negative number in the "Std.-Due-Days" field in the vendor file indicates the xxth of the month. For example, putting -10 here will default the 10th of the month as the due date when creating an invoice. The APSTDDUE option determines whether the default is the 10th of this month (Y) or next month (N).

APVNACT "Show Inactive Vendors" – whether inactive vendors are display in vendor maint.

ARLOOKUP "Cust. Lookup Order (CuNo/Name)" - whether or not the [F5] lookup of customers should be in customer name order or customer number order.

ARPSTDTE "Change Post Date" – determines whether user can change the Billing post date when selecting Adjust.

BEGIN-WK "First Day of Week (1=Sun)" - used primarily in payroll for certified jobs. Determines the first day that is worked each week.

CHKPORT "Default Check Output Port" - the port where checks will be printed - usually LPT1.

CHKPRNT "Default Check Output Printer" - the printer used to print checks.

DATE-DB "Days Back(max=90) before warning" -number of days, when entering any date in the system, the system checks to see whether to trigger date range warning. For example, if this option is set to 30, any date entered more than 30 days before the current system date will trigger a warning.

DATE-DF "Days Forward(max=180) before warning" -number of days, when entering any date in the system, the system checks to see whether to trigger date range warning. For example, if this option is set to 60, any date entered more than 60 days after the current system date will trigger a warning.

ESDMSRT "Estimating All Area Dimension" - dimension sort order in estimating; by key-in order (Y), or by sub area order (N).

ESEDIT "Estimating Default Entry Screen" - the default data entry screen for estimating - Production or "Grid"-style.

ESLOOKUP "Est. Lookup Order (Job#/Name/Date)" - whether or not the [F5] lookup of Jobs should be in Job# order, name order or date order.

ESSUMOK "Est. Allow Summary Entry of Dim" – if Y, allows for summary squarefootage entry instead of entering all dimensions.

FISCAL "First Month of Fiscal Year" - the calendar month of the first month of the fiscal year (usually 01 - January).

GLDESC "Extended GL Hist. List. Desc.?" - if set to Y, accounts payable entries will show vendor information and invoice memo on history listing.

JCCHECK "Disable Units Posting Check?" - determines whether or not units posting program will check the validity of an entered costcd, or let anything entered count.

JCCOJTD "Display JTD cost On Change order screen" - whether or not JTD Costs are displayed with other amounts on Change Order frame.

JCDAYHRS "Number of hours in Workday" – Standard work day hours of employees ( commonly 8).

JCEQUIP "Equipment module active" – tells AP invoice if equipment tracking module is in use.

JCLOOKUP "Job Lookup Order (JbNo/Name)" - whether or not the [F5] lookup of jobs should be in job name order or job

JCMODAYS "Number of days in work month" – Standard work days in a month for employees.

JCSUMRPT "Job Summary (Old New)" – selects what version of the Job Summary Reports is used.

JCWKDAYS "Number of days in workweek" – Standard work days in a week for employees.

PALLET "Pallet Cost Code" - default cost code for pallets in job cost pallet report.

PR-JC-01 "JC / GL Job/Phase Detail Level" - should payroll job cost be kept at the job, costcd, or no detail level.

PR-JC-02 "JC / GL Net off Reductions" - net out the payroll job cost non-job reductions or keep separately.

PR-JC-03 "JC Update Reg Check Detail" - determines whether or not check detail or summary will be shown on the job cost update register.

PR401TYP "Enter Deduct Type(s) of 401K" - Enter standard deduct type for 401K plans to print on 401K report. Can be more than one type.

PR941FRM "Use 941 Form or TUT report" – For Texas Only. Prints TUT report for SUI or formatted to print on state's form.

PRACTIVE "Show Inactive Pay On Checks" - determines whether or not pay stubs will only show year-to-date pay active on this check, or any pay for the year.

PRCERTBD "Combine by Job Number NOT Bld" – if yes only uses job number and not bld for looking up data for certified pr register.

PRCERTDT "Extended Certified Information" - whether or not each check for an employee will show on the certified p.r. register, or a summary entry.

PRCERTLC "Local Certified Information" - whether or not union information will print on certified report.

PRCKORDR "PR Check Order (Alpha/Em-No)" - print payroll checks in alphabetic or employee number order.

PRCKTEXT "Laser Check Top Stub Memo Text" – Places standard comment on check stub.

PRCKTYPE "Check Type (W=132col, N=80col)" - type of payroll checks (see APCKTYPE).

PREM-WC "Default Worker’s Comp code" – standard Workers Comp. code that is displayed when entering new employees.

PREMPACT "Show Inactive Employees (Y/N)" - whether or not the employee lookup ([F5]) should show all employees, or only those that have not been terminated.

PREMPSSN "Show Emp SSN on Master Listing One-Liner Report" – allows user to not show SSN’s on One-Liner Report.

PRJBKEY "Job/Employee Tax Keys (Y/N)" – used in conjunction with next option, whether to display or not.

PRJBTAX "Job Based Taxes (Y/N)" – determines whether taxes are based on location of job or not. Used for areas with numerous city and county taxes.

PRJBWC "Job/CostCd WorkComp (Y/N)" - used to allow overrides of Worker Comp. based on Job/CostCd.

PRLOOKUP "Emp. Lookup Order (Em-No/Name)" - whether or not the [F5] lookup of employees should be in employee name order or employee number order.

PRTPORT "Default Printer Output Port" - the port where reports will be printed - usually LPT1.

PRTPRNT "Default Printer Output Printer" - the printer type used to print reports.

PRTXCLCD "PR Taxcalc YTD Def A=All Year" – used to determine how to calculate taxes.

PRTXCLCU "PR UNION Hrs A=All R=RgOtDb" – used to determine whether union fees are based on all pay types or just Reg, OT, and Db.

PRVINHRS "PR IN Hrs Show D=DBL T=Total" – whether in payroll data entry to show double time hours or total hours.

TUT-REV "TUT Revision Number" - the current version of TUT.
 

T.U.T. Rev. 5.0 Installation Instructions

Download Update50 from Web site at www.tutsoftware.com/upgrades.html.
 

For Download of the TUT Update ver 5.0 choose one of the following:

   Single System / Network         or       Multiple Systems  (Non-Network)
 
 

T.U.T. Update. 5.0 Installation Instructions

  Single Systems / Network

1. Download Update50.

2. ALWAYS do complete system backup before installing Updates/revision changes.

3. For network users insure that the TUT Database has been released. (tutsrvdn)

4. Click on Setupex.exe Icon that appears in the directory that the update was downloaded to.

5. Follow the instructions contained within the installation procedures. Make sure that when prompted to enter the destination of the program that the drive where the TUT directories, (tut, install, DLC), are located, is the destination chosen (i.e. c:, d:, j:…).

6. Upon completion of the installation, select to view the Readme file, print the file by choosing FILE on the Menu bar and selecting the print option. Fax the printout along with a company cover page to J. Meidl Systems, Inc. (800) 646-6885 as registration of the Update.

NOTE: If the Readme file was not printed out at the completion of the installation the file can be found at  \tut\readme.txt.

Download time is 30 mins to 1 hour with a 28.8 connection.
Installation time is 30 mins to 1 hour.
 

Note: Since this installation requires the use of DOS screens it maybe required on some systems to close out the DOS screens by clicking on the X box when the procedure is finished.

  Multiple Systems  (Non-Network)

1. Download Update50.

2. ALWAYS do complete system backup before installing Updates/revision changes.

3. For network users insure that the TUT Database has been released. (tutsrvdn)

4. Click on Update50.exe Icon that appears in the directory that the update was downloaded to. Select the Unzip button.  This creates a directory called Update50 on your "C" hard drive or which ever drive that is chosen.
(Within this directory, there are other directories labeled as Disk1, Disk2…., these can be copied to 3.5 disks so that the upgrade can be performed on other, non-network, computers with TUT. )

5. Open the Run command box at your Windows Start menu. Type in C:\update50\disk1\setup, press     OK.

6. Follow the instructions contained within the installation procedures. Make sure that when prompted to enter the destination of the program that the drive where the TUT directories, (tut, install, DLC), are located, is the destination chosen (i.e. c:, d:, j:…).

7. Upon completion of the installation, select to view the Readme file, print the file by choosing FILE on the Menu bar and selecting the print option. Fax the printout along with a company cover page to J. Meidl Systems, Inc. (800) 646-6885 as registration of the Update.

NOTE: If the Readme file was not printed out at the completion of the installation the file can be found at  \tut\readme.txt.

Download time is 30 mins to 1 hour with a 28.8 connection.
Installation time is 30 mins to 1 hour.
 
 

Note: Since this installation requires the use of DOS screens it maybe required on some systems to close out the DOS screens by clicking on the X box when the procedure is finished.
 

  [ Return to Top of Page ]